FAQs

Event Services

What is Event Services?

How many people can you accommodate?

How can I check to see if my date available?

Can I stop by to take a look at the facilities?

How do I request facilities and services?

How far in advance do I need to reserve a space and services?

Do you offer any discounts?

Do I need to hire an event planner to have my event at A&M-Corpus Christi?

What is the reservation process?

Can I serve alcohol at my event?

What services are included in the proposal?

Can I bring my own caterer or food trucks?

What equipment do you provide?

Does A&M-Corpus Christi provide open Wi-Fi?

Can I bring decorations for my event?

What is not permitted at A&M-Corpus Christi?

Do I have to provide a certificate of general liability of insurance?

Where can I obtain a one-time insurance policy?

Can I schedule the use of the beach?

Do you require a deposit?

How can I rent an information table to promote my business, products, or services?

Do I have to be affiliated with the University to rent facilities and services?

Will there be parking available for my event?

What certifications are needed in order to bring my Youth program onto A&M-Corpus Christi?


What is Event Services?

Event Services provides you a one-stop-shop event planning experience for a turn-key event. We assist you with access to all of the following: audio-visual, indoor and outdoor facilities, catering and dining, parking, security, summer lodging, and way-finding.   We are dedicated to making your event a success. 

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How many people can you accommodate?

Texas A&M University-Corpus Christi has a variety of venues that can accommodate from 8 to 1200, whether you’re planning a banquet, a conference, or athletic tournament, we have a space that will fit your needs.

Other event examples include meetings, recitals, performances, graduation ceremonies, corporate get-togethers, training and workshops, receptions, proms, fundraisers, and more!

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How can I check to see if my date available?

Give us a call! We are happy to check availability for you and answer any other questions you may have.  (361)-825-EVNT (3868)

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Can I stop by to take a look at the facilities?

We would love to set up a personal tour of our facilities for you. This way you can see the space and get all of your questions answered, share ideas and your vision. We’ll then put together a custom estimate so you can know exactly what your event will cost. We’ll meet by appointment so we can set up a time that is convenient for you. Please call (361)-825-EVNT (3868). 

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How do I request facilities and services?

Complete a Request for Proposal located on this link:  Request for Proposal

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How far in advance do I need to reserve a space and services?

While there is no deadline to request facilities and services, we encourage you to plan well in advance.  It can take up to 21 business days to complete all of the paperwork and properly coordinate the details, depending on the size and type of event. Requests received within the 21 business day window will be evaluated and accepted on a case-by-case basis.

Important Note:  A&M-Corpus Christi schedules facilities by the following timelines:

  • Open scheduling for Fall Events (September – December) is May 1st
  • Open scheduling for Spring Events (January – May) is December 1st
  • Open scheduling for Summer Events (June – August) is April 15th

Requests that are received for dates beyond the open scheduling date will be processed by Facility Exception Request.  This process can take up to two weeks or more depending on the date, size, and scope of your event as well as the date in which your request is received.  

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Do you offer any discounts?

We offer a discounted rate to A&M-Corpus Christi staff, faculty, students and alumni for private events as well as military and non-profit organizations.

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Do I need to hire an event planner to have my event at A&M-Corpus Christi?

An event planner is not necessary.  While we love working with event planners, our services include an event manager who handles on-site coordination of University facilities and services.

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What is the reservation process?

Submit a Request for Proposal.  Once a request for proposal is received, facilities and services are assessed for availability and tentatively secured.  We then prepare a written proposal for your consideration.  The proposal includes the costs associated with the facilities and services requested on the Request for Proposal submission.  Once we receive the signed proposal, insurance, non-profit and tax exempt certificates (if required), and your deposit, a contract is prepared and sent to you for signature.  Once all the paperwork is in place, we confirm the facilities and services requests on your behalf and our Event Services Coordinator will contact you to finalize your event details.

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Can I serve alcohol at my event?

Alcoholic beverage service must be approved by A&M-CORPUS CHRISTI administrative officials. Once approved our contracted food & beverage service provider will provide bar services. Outside bar service providers and donated alcohol is not permitted.   Security is required for all events where alcohol will be served.

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What services are included in the proposal?

Your rental fees will include facility rental cost, audio & visual, catering, parking, personnel and security. Additionally, our staff will work with you to have access to the building when you need it on the day of your event.

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Can I bring my own caterer or food trucks?

No, A&M-CORPUS CHRISTI has an exclusive contract with Islander Dining to provide all food & beverages service on properties under the control of A&M-CORPUS CHRISTI. We offer a wide variety of breakfast, luncheon, dinner, and reception selections that include beef, chicken, seafood and vegetarian options.

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What equipment do you provide?

Our equipment includes audio and visual technology as well as staging equipment.

*Not all audio-visual services and equipment are available in all facilities and spaces.

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Does A&M-Corpus Christi provide open Wi-Fi?

As a State of Texas institution and for the sake of accountability and security open Wi-Fi cannot be provided by A&M-Corpus Christi.

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Can I bring decorations for my event?

You are welcome to bring and place decorations for your event.  Please know that all decorations must be free-standing or table-top; decorations may not be placed on walls, doors, the grand piano, permanent fixtures or furnishings. Decorations may not be hung from a ceiling higher than ten feet from the foundation of the building. Decorations may not obstruct or inhibit the safe flow of traffic to all exits of the building in any way.

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What is not permitted at A&M-Corpus Christi?

You are welcome to bring and place decorations for your event.  Please know that all decorations must be free-standing or table-top; decorations may not be placed on walls, doors, the grand piano, permanent fixtures or furnishings. Decorations may not be hung from a ceiling higher than ten feet from the foundation of the building. Decorations may not obstruct or inhibit the safe flow of traffic to all exits of the building in any way.

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Do I have to provide a certificate of general liability of insurance?

Yes.  General liability insurance for $1 million along with special additional insured language is required and can be satisfied by providing a certificate of insurance.

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Where can I obtain a one-time insurance policy?

Check with your local insurance agency and if not possible we would be glad to assist you on obtaining the insurance policy by other means.

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Can I schedule the use of the beach?

The “university” beach is not property under the control of A&M -Corpus Christi. It is owned by the City of Corpus Christi. Any arrangements will have to be made through the City of Corpus Christi.

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How can I rent an information table to promote my business, products, or services?

When filling out your request for an event proposal you may choose the use the option of renting an information table.   All requests for information tables must go through the required approval process.  This process can take several days and we ask that you plan well in advance in order to get the date of your choice based on availability.

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Do I have to be affiliated with the University to rent facilities and services?

Any member of the community is welcomed to have their event on campus and may use our facilities and services.

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Will there be parking available for my event?

Guests may self-park in our Bay Side Parking garage that is adjacent to the University Center which has hourly parking available or parking validations can be added to your event package.

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What certifications are needed in order to bring my Youth program onto A&M-Corpus Christi?

Youth programs may require child protection certifications in addition to general liability insurance to satisfy Texas A&M University System youth protection requirements. Event Services will review the details of your event to determine if your event requires State of Texas Child Protection Training, Criminal Background Checks, and Sex Offender Background checks.

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